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Tamara Liu: And, while we're just getting started, I'll introduce myself. My name is Tamara, I'm the Grants Program Manager with Arts Council Santa Cruz County.

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Tamara Liu: And I always like to give a visual description of myself, too, for those who may not be able to see me. So, I am in my 30s with medium length, dark brown hair, that's… and, light tan skin.

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Tamara Liu: I'm wearing a red, kind of.

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Tamara Liu: Shirt, sweater over a black shirt.

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Tamara Liu: And I have 2 nose piercings.

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Tamara Liu: And I invite you to introduce yourself in the chat as well, if you'd like to. You could share your name, the type of art you practice, or the organization you're with.

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Tamara Liu: And…

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Tamara Liu: Yeah, while you do that, we're gonna go ahead and move on to the next slide. We also like to start all of our meetings with a land acknowledgement. It's a really nice way to just honor

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Tamara Liu: the land and the people that stewarded that land before us, and to just settle in. So, I invite you to take a deep breath, in and out.

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Tamara Liu: Couple of them, maybe, while I read this.

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Tamara Liu: The land on which we gather is the unceded territory of the Owaswa-speaking Yubi tribe.

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Tamara Liu: The Amamutzen tribal band, comprised of the descendants of Indigenous people, taken to Mission Santa Cruz and San Juan Bautista during Spanish colonization of the Central Coast, is today working hard to restore traditional stewardship practices on these lands and heal from historical trauma.

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Tamara Liu: And yeah, there's a really cool native land map linked here that you're welcome to check out if you'd like to, and the Amamutsen's website is also linked here if you'd like to learn more about them.

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Tamara Liu: So, this is our agenda today. Like I said at the top, the first part of our agenda about support grants is in English only. These are our organizational grants, only available to arts organizations. So, if you're not part of an arts organization, you might want to, come back at 4.30

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Tamara Liu: Or you can just stick around and listen in, but know that, this first part is only about our organizational grants.

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Tamara Liu: After that, starting at 4 30, we're going to do our overview of our Arts Council Grants program in general. This is when we'll have our Spanish interpreter join us, and we'll go over the three types of grants we offer throughout the year, Zoom office hours, some grant writing tips, and other kind of general information about our grants.

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Tamara Liu: We'll also do an online Grants Portal walkthrough.

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Tamara Liu: Which is how you complete the grant applications. And then we'll do our Develop Quick Grants guidelines at the end from 5 to 5.30. Develop Quick Grants are open to both individual artists and arts organizations.

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Tamara Liu: So, organizations, you're welcome to be here for the whole thing, and then artists, I suggest, at least listening from 4.30 to 5.30.

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Tamara Liu: And please do stay muted for the presentation. I will stop for questions at various points, so you can unmute yourself then. And otherwise, you can feel free to put questions in the chat as we go.

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Tamara Liu: Of course, if you really need help with something, feel free to unmute yourself and we can deal with it. But we do have a lot of people here today, so…

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Tamara Liu: Staying on mute as much as possible is the best option.

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Tamara Liu: Okay, so before we dive into support grants, I would love to know how everyone heard about the grants orientation today. I mean, our info session. We're calling it an Info Session orientation now.

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Tamara Liu: So if you want to put in the chat how you found out, maybe it's our monthly newsletter, or the Grants newsletter that I send out, maybe it was a direct email from me, maybe it was social media or word of mouth, if you wouldn't mind putting that in the chat, it helps us know how we're reaching people.

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Tamara Liu: And I do go back and read those all afterwards, too.

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Tamara Liu: Thank you, everyone!

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Tamara Liu: Instagram, nice.

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Tamara Liu: Many places, yay!

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Tamara Liu: Okay.

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Tamara Liu: So, support grants are our unrestricted general operating grants, and they go up to $7,000. They are our largest type of grant.

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Tamara Liu: And they are open to non-profit or fiscally sponsored arts organizations. So you do have to be an arts organization, and you do have to be a nonprofit or fiscally sponsored.

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Tamara Liu: Typically, about 65% of all of the funds that we grant out go to arts organizations.

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Tamara Liu: These are annual grants with applications accepted once per year in the fall this month, so you do have to apply this month in September in order to receive funding, for the upcoming year.

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Tamara Liu: Okay, and then… and I am recording this, you should have gotten a notification, but just FYI, we will send out the recording once we have it ready, in case you miss anything.

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Tamara Liu: I always want to put the recent changes at the beginning of the presentation for those who might be returning applicants, just so you know, what to expect.

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Tamara Liu: So, this year, we only have applications open for 3 weeks. They open today, and then they close on the 30th, so usually it's 4, but…

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Tamara Liu: This year, there's just a lot of moving pieces between our board calendar and two other special projects, and Labor Day just being this past Monday, so really sorry about that. I always try to make it four if we can. This year is just, kind of a fluke.

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Tamara Liu: And the deadline on September 30th is now 11.59pm instead of 5pm. However, I won't be online after 5pm, most likely, so just plan, if you need help on that day, that you reach out before the, you know, 5pm end of the business day.

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Tamara Liu: We also have some budget changes going on. You may have heard about county funding cuts that happened at the end of June.

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Tamara Liu: We were avoid… able to avoid, you know, total elimination of our funding, which is great, but we did get a 15% cut. Luckily, this year, we have additional funding from Hewlett Foundation, so that funding is offset. The cuts are offset by that funding.

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Tamara Liu: And possibly some additional funding from the City of Santa Cruz as well, but we don't have a contract from them yet. So…

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Tamara Liu: We are discussing, kind of, like, the allocations of our budget among our different grant programs, and not sure exactly what the numbers will be for each grant program as of yet.

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Tamara Liu: But I wanted to let you know that, you know, our budget this year is still larger than usual, so that's good. And we're not sure what's gonna happen next year, because we will no longer have that funding from the Hewlett Foundation available.

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Tamara Liu: Hopefully we won't keep getting funding cuts from the county. We are working hard to, you know, advocate for more stable funding and to look for other, replacement funds through fundraising initiatives, so, hopefully next year it won't be too much smaller, but we'll see. I just wanted to give you a heads up about that.

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Tamara Liu: And the other… this isn't a change, but I always wanted to let you know that support grantees are eligible to apply for Develop Quick Grants as well. I think a lot of folks were missing that the last couple years, so make sure to stay for that part at the end of our presentation, today.

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Tamara Liu: So you can learn about those grants, which are small grants for professional development or capacity building.

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Tamara Liu: Okay.

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Tamara Liu: So, these are the key dates for support grants. I'll talk more about office hours a little bit later, but you do have times when you can drop in on Zoom and ask questions.

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Tamara Liu: The deadline, like I said before, is September 30th at 11.59pm, and again, I'll only be online until about 5pm, and I would encourage you to submit your application, you know, earlier in the day, at the very least.

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Tamara Liu: Then it takes about 2 months to review all the applications, especially with the Thanksgiving holiday.

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Tamara Liu: And we will send out the decision emails on December 4th, after our board approves the grants.

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Tamara Liu: And the grant period for all of our grants is one year after the grants are awarded. However, support grants are unrestricted grants, so we won't be asking you to report on how the grant funds are spent.

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Tamara Liu: But, yeah, that's the grant period for all of our grants.

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Tamara Liu: In terms of awards.

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Tamara Liu: The support grants are competitive. About 60% of applications are funded, approximately. It's similar to last year, maybe a little slightly lower due to the county funding cuts.

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Tamara Liu: Like I said earlier, though, next year, depending on what happens with additional funding that we're able to raise, it will probably be more competitive next year.

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Tamara Liu: The award size is based on the results of the review process, and we award grants between $3,000 and $7,000, regardless of budget size.

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Tamara Liu: Just a handful of folks at the most will get $7,000, so most other applicants will be less than that. And we try not to go below, like, $3,500, because then it starts getting into the CREATE grant range as well.

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Tamara Liu: You are able to request a smaller grant amount if you don't need that much money. Feel free to… you have a spot in the application, you can request less, and that's totally great too, we love that.

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Tamara Liu: And then, we will be awarding two-year grant awards again this year, which means that, so this year's grant application is for a 2027 grant.

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Tamara Liu: And then, if you are awarded a two-year grant, then next fall, you won't have to reapply, and the… your grant will be automatically renewed for an additional year, though the grant sizes, of course, depend on our available budget.

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Tamara Liu: And when we look at who is going to get two-year grant awards, we look at the equity and accessibility criteria more, and weight it a little bit more than the other criteria, which I'll show you in a little bit.

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Tamara Liu: Last year, about half of our support grant budget went to two-year grants, and I think we'll aim for a similar proportion this year.

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Tamara Liu: So, who can apply for support grants? Like I said, you do have to be a 501c3 nonprofit, or you have to have a fiscal sponsor who is a 501c3 nonprofit. So, you can't be an unincorporated group.

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Tamara Liu: You can't be a for-profit business, you can't be an individual who has a fiscal sponsor, to apply for this grant.

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Tamara Liu: As an organization, your primary mission has to be the development and delivery of arts or cultural programming to the public.

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Tamara Liu: You do have to be based in and produce the majority of your work as an organization in Santa Cruz County.

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Tamara Liu: You do have to have a non-discrimination policy that is approved by your board, if applicable, and that's just a checkbox on the application where you confirm that that is the case.

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Tamara Liu: And then you do have to complete required reports for previous Arts Council grants before this new grant is awarded. So, if you are a current support grantee, to… the required reporting will be either participating in the support grantee gathering.

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Tamara Liu: or completing a written final report if you're unable to attend, and I will send out more information about that soon.

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Tamara Liu: If you've had a CREATE grant previously, you do need to complete that final report. And again, this is before the support grant is awarded, so you're still able to apply. I would suggest working on the grant application first, and then you're welcome to finish up that final report afterwards.

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Tamara Liu: And then for Develop Quick Grants, it's only if it's overdue that you must complete it. So you are able to have a support grant and a Develop Quick Grant at the same time. However, if it's an old Develop Grant and it's overdue, we do ask that you get that in, before we issue your new award.

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Tamara Liu: And so, I'll follow up with you about reports. I always do a check to see if anyone has any, outstanding overdue reports and such, and I'll reach out to you, but you can also log in to the Grants Portal, and it will show any reports there when you log in.

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Tamara Liu: Let's see… Okay.

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Tamara Liu: There's a few things that support grants do not fund, even though that they are unrestricted grants, there are some limitations on how funds can be used. So, support grants do not fund any capital improvements, construction, or renovation projects.

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Tamara Liu: We've had some grantees in the past who are doing big, like, capital improvement projects, and so oftentimes when that happens, we just put in their grant agreement that they are not able to use the funds for that purpose.

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Tamara Liu: Support grants do not fund government departments, boards, or programs, foundations that do not produce arts programming.

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Tamara Liu: Social services, political or religious advocacy, for-profit organizations.

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Tamara Liu: They do not fund school programs.

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Tamara Liu: Culinary arts or Healing Arts.

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Tamara Liu: And, for universities and colleges, we only allow one arts program per university or college, and the indirect costs must not exceed 10%.

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Tamara Liu: I'll pause in a moment for questions, but if any questions about eligibility do come up at any point in time, please feel free to reach out to me, and I'm happy to kind of walk it through it with you, because I know there's a lot of unique situations that come up.

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Tamara Liu: Okay, for our review process, support grant applications are reviewed and scored by a diverse panel of community volunteers with various arts backgrounds. So first, that panel reads and scores applications.

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Tamara Liu: Then the Grants Committee, which the Grants Committee is gonna be on the panel as well. Then the Grants Committee will meet to discuss those scores and comments, and come up with a set of recommendations to send to the board.

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Tamara Liu: And then finally, the board reviews and approves the recommendations at their December meeting after the Thanksgiving holiday.

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Tamara Liu: The panel this year will include both members of our Grants Committee and also additional panelists. We will also have a City of Santa Cruz staff member sitting in on the review meetings.

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Tamara Liu: So I have previously done… I've served as a panelist for most of our grant cycles so far, but this year I'm going to be stepping away from doing the grant reviews myself.

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Tamara Liu: And that's why I'm going to be recruiting additional panelists this year, so I may reach out for referrals, and would love to have any, yeah, recommendations of folks who might be interested in serving.

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Tamara Liu: Let's see…

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Tamara Liu: And then, for review criteria, we have two review criteria. Last year, we eliminated one of them, the strategy and sustainability criteria, so now we just have the two, artistic excellence and relevance, and equity and Accessibility. So each of these are worth 50% of your overall score.

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Tamara Liu: And there are 5 questions for each of these that will be scored, and I'll go over that now.

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Tamara Liu: So, for artistic excellence and relevance, each bulleted item here is scored on a scale of 1 to 4. 1 meaning it doesn't meet the criteria at all, and then 4 meaning it's exemplary, it meets the criteria to the highest degree.

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Tamara Liu: So first, the application will ask you to describe your organization's view of artistic excellence and how your programming aligns with that vision.

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Tamara Liu: So this is your main opportunity to write about the programming you offer, especially now that the strategy and sustainability criteria is eliminated, so,

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Tamara Liu: you have a chance to write about what artistic excellence means and about your programming. And then what the reviewers are looking at is, do you provide a clear description of artistic excellence? And we don't care what that description is. You could define artistic excellence however you want, but you need to be able to communicate it clearly.

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Tamara Liu: And then, the other question they look at is, does the organization's programming align with that view of artistic excellence that you provided?

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Tamara Liu: And we re… again, we really don't want to dictate what artistic excellence means, so we welcome all sorts of definitions there.

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Tamara Liu: Then, in the application, you'll be asked to describe your organization's current, audience or participants, and write about your community engagement strategies. So, note, this is about engaging your existing audience, not about any sort of diversity goals.

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Tamara Liu: And then the reviewers will be looking at, do you… do you as an applicant demonstrate a strong understanding of your existing audience or participants? So we're asking you to describe them in terms of geography, age, race, ethnicity, etc. Like, who is currently engaged with your programming?

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Tamara Liu: And then, does the applicant clearly explain how their programming and engagement strategies are relevant and responsive to their community?

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Tamara Liu: This could include strategies used to engage the community, to incorporate community input into programming, and or respond to feedback. So, again, this is about your existing community and how you're engaging them kind of beyond, just getting them to show up to an event, necessarily.

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Tamara Liu: And then finally, we look at your support materials, such as work samples and other supporting documents, and you get up to 5 items, and these should reflect what you wrote for all of these things above.

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Tamara Liu: So, when you write about artistic excellence, we're looking at whether the work samples align with what you wrote.

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Tamara Liu: And then maybe there's examples related to your community engagement as well.

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Tamara Liu: Okay.

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Tamara Liu: Then, for equity and accessibility, again, we have 5 questions here, scored from 1 to 4.

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Tamara Liu: First, on the application, we will ask for a description of your staff, board, artists, and key collaborators. This is to show representation within your organization.

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Tamara Liu: And…

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Tamara Liu: The question that we're looking at is, do staff, board, and artists include diverse representation from underrepresented communities? And then we have a list of underrepresented communities here that it could include, like people of color, the queer community, those with disabilities, those of low, different socioeconomic classes, different geographic locations.

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Tamara Liu: All sorts of things,

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Tamara Liu: It could include things not listed here as well, but you would have to justify, like, why that is an underrepresented community.

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Tamara Liu: And then you'll have responses to address what your organization is doing to increase access or representation.

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Tamara Liu: So, this includes both things that you've done in the past, and what future goals you're currently working on.

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Tamara Liu: So, this could either be internal within your organization.

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Tamara Liu: or external. So it could be, like, oh, like, we're trying to make our board more diverse. Or it could be, like, we're trying to make things more accessible for audience members with disabilities. And then, like, an example of how you are trying to do that.

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Tamara Liu: And there are more resources about equity and accessibility that I can point you towards in a little bit.

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Tamara Liu: So then the reviewers are going to look at, has the organization in the past taken steps to reduce barriers to access or increase representation?

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Tamara Liu: Again, this could be for your audience, participants, artists, collaborators, or staff.

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Tamara Liu: Is at least one future goal clearly articulated? And a plan in place to make progress on that goal?

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Tamara Liu: And then, do you specify which underrepresented communities will have improved access through these strategies? So, what that means is, like.

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Tamara Liu: sometimes we get responses that are like, well, everyone's welcome at our events, which is a great, you know, mindset to have, but, is everyone truly welcome? Like, what are the things you are doing to try to make folks more welcome at your events?

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Tamara Liu: And being really specific about that.

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Tamara Liu: And then again, we look at your work samples and supporting documents to see if they align with what you wrote.

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Tamara Liu: Okay, so in addition to the narrative responses, you do have to submit financials as well. We require a profit and loss statement, also known as a statement of activities, and a balance sheet, or a statement of financial position.

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Tamara Liu: For your most recently completed fiscal year, so that would be your last fiscal year that is finished. Or, if you get an audit done, you can submit a board-improved audit instead.

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Tamara Liu: And then we also require a budget for the current fiscal year. And then if you have actuals for that budget, that's, very welcome as well.

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Tamara Liu: So, this actually isn't part of the scoring of your application.

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Tamara Liu: But, it's something that I'm going to review and kind of write, like.

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Tamara Liu: like, yes, good on financials, like, maybe some questions were raised, or like, no, a lot of questions were raised, or concerns were raised. And if it's a maybe or a no, it doesn't necessarily mean you won't receive a grant award.

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Tamara Liu: And ultimately, we want to support organizations with their financial management, but yeah, if there's a lot of serious concerns, it could impact whether the Grants Committee decides to recommend a grant or not.

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Tamara Liu: I have been asked for resources around financial statements before, so I will try to hunt a couple of those down and send them out to you after this. I was hoping to do it before today, but I did not have a chance, unfortunately.

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Tamara Liu: But I'll try to get some examples of each of these financial statements for you.

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Tamara Liu: And then, finally, for support grants, if you are awarded a grant, we ask that you recognize us in your promotional materials.

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Tamara Liu: Some of the grantees will be funded by City of Santa Cruz funds, and if that's the case, then we ask that you include the City of Santa Cruz and the City Arts logo in the promotion of at least one of your events during the year, and that will be in your grant agreement.

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Tamara Liu: And then, like I said before, complete reporting requirements by either participating in the support grantee gathering, or by completing a written final report.

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Tamara Liu: And we do ask that you retain financial records and are prepared to submit them in case we need them. Usually, we don't need them. Usually, we just look at your financial statements during this application phase.

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Tamara Liu: But, we hope that you keep good financial statements on file.

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Tamara Liu: Okay.

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Tamara Liu: So, I'm gonna pause for questions. Oh, good, we're doing okay on time. It's 428, and we're gonna start our next section at 4.30, but it's okay if we're a little bit over, so I do want to just make time for any questions now about support grants.

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Tamara Liu: Let me look in the chat.

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Tamara Liu: Okay.

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Tamara Liu: Well, if there's no questions, we'll move on to our next section. I do encourage everyone to stay at least till 5pm, if not for the whole session.

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Tamara Liu: And now we all… we do have our interpreter here, so let me actually go back to that first slide and get us set up with the interpretation.

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Tamara Liu: Hi, Beatriz, welcome!

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Beatriz Trujillo, Interpreter: Comrade, thank you.

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Tamara Liu: Okay, give me one second while I get the interpretation started.

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Tamara Liu: Let's see…

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Tamara Liu: It's not popping up for me. Let's see… Gordon…

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Tamara Liu: Ayay. Okay, one second here.

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Tamara Liu: There we go.

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Tamara Liu: Oh, Beatriz, before I start the Spanish channel, do you want to, translate what I'm saying in case there's anyone here who does?

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Beatriz Trujillo, Interpreter: I was gonna ask if you wanted me to do that.

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Tamara Liu: Thank you, I meant to ask you that earlier. So, to choose… once I start interpretation in just a moment, you will see a globe icon at the bottom of your screen, and that's how you will be able to choose either the English or the Spanish channel.

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Beatriz Trujillo, Interpreter: Cuando Tamara a comun se la Interpreteracion que va a ser en uno segundos, van a ver un hico la parte de abajo de su pantalla de un globo, o el mundo, como lo conozcan.

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Beatriz Trujillo, Interpreter: Si quieren escuchar la reunion en espanol, pueden artic en ese icono, y elegir espanol como estudio mas siempre van escuchar el presentador principal atras a un volumen mas bajo.

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Beatriz Trujillo, Interpreter: Si les llega molestar que haya una segunda a vos de fondo, pueden tambien elegir la opcion de silencia en laudio original, y solamente me van escuchar la mi como Interpreter.

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Tamara Liu: Gracias. Thank you, Tamara. Gracias. Okay.

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Tamara Liu: So, let's see, English… I just have to click Spanish… okay.

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Tamara Liu: So now, Beatriz is on the Spanish channel, and you should be able to click the globe icon if you want to listen in Spanish.

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juliana: Don't see a globe icon?

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Tamara Liu: You might need to click the more, the three-dot icon.

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Tamara Liu: Do you see it now?

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Tamara Liu: Oh, I think she found it. Okay.

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Tamara Liu: Okay.

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Tamara Liu: Let's see…

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Tamara Liu: Okay, so now let me go back to the other slides. Give me one second. Too many windows here.

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Tamara Liu: Hide meeting. Okay.

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Tamara Liu: Okay, so we completed, support grants. In the next session, we're gonna go over the Arts Council Grants Program Overview, the different types of grants we offer throughout the year, general guidelines that apply to all of our grants, Zoom office hours, and some grant writing tips.

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Tamara Liu: We'll do a walkthrough of the online Grants portal, and then, that all will happen in about the next half hour, and then at 5pm, we'll go over the guidelines for Develop Quick Grants.

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Tamara Liu: So, I did want to share just a little bit about the Arts Council for anyone who may not be as familiar. Our mission is to nurture and invest in artists, culture, and the arts throughout Santa Cruz County.

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Tamara Liu: As an organization, we were founded in 1979, and grantmaking was one of our original programs.

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Tamara Liu: This mission is relatively new, developed in 2022, and strengthens our focus on supporting artists and arts organizations, rather than engaging audiences.

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Tamara Liu: We also embarked on a new strategic plan at that time that prioritized equity, and we're actually updating that strategic plan this year, but we're still going to have equity at the center.

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Tamara Liu: The larger vision we are working towards is that we envision a Santa Cruz County where all artists have access to the resources they need to thrive, where a full range of creative expression is accessible to everyone.

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Tamara Liu: And the arts are recognized for their contributions to a healthy, vibrant, and representative community.

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Tamara Liu: We have an equity statement as well. We seek to deliberately and continuously address systemic barriers to opportunity, and we are committed to promoting equity and inclusion for all Santa Cruz County residents.

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Tamara Liu: We have a few things that we have changed since we started our equity journey. We now have a majority BIPOC board, meaning mostly people of color.

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Tamara Liu: Our Grants Committee is also mostly people of color, and we have representation from both Watsonville and Santa Cruz. I'm always in need of more folks from South County, so if you're interested in serving, it's a volunteer role. We do have small stipends available to make it a little more accessible to participate.

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Tamara Liu: But reach out to me if you're interested in volunteering.

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Tamara Liu: And then we have Create and Develop Grants accessible in Spanish.

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Tamara Liu: And if you're interested in applying for support grants, the organizational ones that we went over earlier, and Spanish would make that more accessible for you, please reach out to me.

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Tamara Liu: And, you know, I always reach… always welcome you to reach out about any sort of accommodations you might need to make applying for a grant easier, so please let me know.

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Tamara Liu: We have also been doing targeted outreach to help, you know, widen the pool of who we reach with our grants. And last year, 30% of our funds went to Watsonville artists and organizations.

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Tamara Liu: 45% of our funds went to artists of color and organizations that are led by and engaging people of color.

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Tamara Liu: 35% went to the LGBTQIA plus artists.

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Tamara Liu: And then 29% of our funds went to artists with disabilities. 29% of grant funds awarded to artists went to artists with disabilities. So we're really proud of that. It looks like we're reaching a pretty diverse group, at least in those different communities.

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Tamara Liu: One thing that we do take into consideration is, geography, and which neighborhoods have more access to resources in our county.

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Tamara Liu: So, in addition to the review criteria, we give further consideration to applicants who live in neighborhoods that have less access to resources.

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Tamara Liu: And we have a tool called the California Healthy Places Index that we use to, identify those areas. It maps out different drivers of health outcomes, like education, job opportunities, clean air and water.

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Tamara Liu: Our scoring rubric is always the primary way that we evaluate applications and make decisions, but sometimes when we're trying to make some tough decisions about applications with very similar scores, this is just another tool that we use as part of our decision-making process.

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Tamara Liu: We also consider other things, like the variety of artistic disciplines that we're making awards to, and things like that.

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Tamara Liu: Our grant program objectives inform our entire grants program, from the different types of grants that we offer to the questions that we ask in the application.

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Tamara Liu: That being said, they've been in place for many, many years now, so we probably do need to update them at some point soon. But we provide funding for artists and arts organizations in Santa Cruz County to support the creation and presentation of artistically excellent work, which you'll see in the application, because you're going to be writing about that.

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Tamara Liu: We also want to increase the success and sustainability of artists in arts organizations, and that's through, like, our professional development grants, the Develop Quick Grants that we'll talk about later today, as well as workshops and other things that we do to help support artists and organizations.

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Tamara Liu: We want organizations and artists to engage new audiences in the arts. Not as much of a focus, but definitely accomplished through our CREATE Grants, which require a public presentation and the support grants, which organizations are delivering programming to audiences.

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Tamara Liu: We want to expand equitable access to the arts. Like I said, this has been a big focus for us in the last few years.

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Tamara Liu: And we want to increase social impact through the arts, which used to be one of our review criteria, but is not any longer, though we totally encourage any social impact-focused arts projects and arts organizations.

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Tamara Liu: In terms of the funds that we grant out, these are the sources of where those funds come from. So, a lot of our funds do come from the County of Santa Cruz. Oh, and these are numbers from last year, so I don't have final numbers for this year yet, since we're still waiting on various contracts and things to come through.

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Tamara Liu: But as of last year, the County of Santa Cruz is about 40% of our funds that we grant out.

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Tamara Liu: And then, Packard Foundation funds about 24-25%. City of Santa Cruz funds another, like, quarter.

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Tamara Liu: And then, currently, we have some funding from Hewlett Foundation as well.

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Tamara Liu: This last year and this year, we have funding from Hewlett Foundation, but unfortunately, that was temporary, and it won't continue, after this year.

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Tamara Liu: So, with the county funding instabilities that we've been seeing, we're definitely working to advocate for more stable funding from the county, and we're also, like I said, pursuing other funding sources to make sure that, we still have funds to grant out each year.

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Tamara Liu: We do offer 3 types of grants. If you've been here since the beginning, you heard all about support grants, which are only open to arts organizations. If you are just joining us, feel free to watch the recording if you want to learn more about that.

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Tamara Liu: Develop Quick Grants are open to individual artists as well as arts organizations, and we're going to go through these guidelines starting at 5 p.m.

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Tamara Liu: And then we also offer CREATE Grants. These ones are not currently available, so I'll share a few details, just so you're aware.

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Tamara Liu: Create Grants fund up to $3,000, and they are restricted grants for arts or cultural projects with a public presentation or exhibition in Santa Cruz County.

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Tamara Liu: And these grants are open to individuals and organizations, including non-arts organizations, if they're working with an artist.

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Tamara Liu: And for these grants, like support grants, applications are accepted once per year, but these applications won't open until February 15th.

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Tamara Liu: So, a good example of a CREATE grant is in this picture here. Danda da Ora offered dance and percussion workshops. And so, workshops, classes, can be eligible projects, just like any other types of performances or exhibitions.

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Tamara Liu: And I'm not a graphic designer, so I apologize, but I wanted to give a little visual representation of the timeline for our different grants, and I will show the Spanish version in a moment here.

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Tamara Liu: So Develop Quick Grants, which we are going to talk about in a little bit, are open today, and they stay open all the way through the end of May. And we award them… the stars are when they are awarded, so we award them on a monthly basis at the end of each month.

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Tamara Liu: It does take us about a month to turn them around.

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Tamara Liu: So, the idea is you apply by the last Tuesday of the month, and then funding gets awarded by the end of the following month. So, for example, if you applied in September.

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Tamara Liu: Funding would be awarded at the end of October.

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Tamara Liu: We don't plan to make awards in December or January this year, because it gets really tricky around the holidays with lots of staff schedules, varying.

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Tamara Liu: So if you apply, for example, in early December, you might not receive that award until the end of February. And we have all of those dates listed on our website, which I'll show you later.

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Tamara Liu: Okay, I'm gonna switch to the Spanish slide now.

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Tamara Liu: Support grant applications, which we talked about earlier, the organizational grants, these are only open once per year in September, and then they get awarded in early December. The timeline is all based around our board meeting schedule, since the board approves support grants.

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Tamara Liu: And then same with CREATE Grants. They open February 15th, a little bit of a longer application period, a 6-week period.

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Tamara Liu: And then they're awarded in late May.

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Tamara Liu: To apply for any of our grants, you must submit an application online in our grants portal.

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Tamara Liu: I always suggest downloading and reviewing the guidelines as well before beginning your application. We're going over all the guidelines today for Develop Grants as well as Support Grants, but it's always good to just download them and look at them again.

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Tamara Liu: And then you can also download the list of application questions as a Microsoft Word doc. Not quite posted on our website yet, but I'll show you where to find that. So it's always good to, like, work on your answers outside of the Grants Portal and have another copy saved, and then copy and paste them into the Grants Portal.

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Tamara Liu: When you're ready… getting ready to submit.

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Tamara Liu: Okay.

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Tamara Liu: So for all of our grants, the grant period is one year. Grant funds must be used within one year after the grant is awarded.

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Tamara Liu: Of course, you know, things happen, so we do grant extensions if needed. But extensions and any other significant changes must be approved by the Grants Program Manager, which is myself.

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Tamara Liu: This is especially true for project grants, like our CREATE Grants, and then the Develop Quick Grants, the Professional Development Grants. So, if you're making significant changes to whatever you described in your application, please just reach out to me, and usually we're totally okay to approve it, but it's always good to let us know ahead of time.

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Tamara Liu: So that we aren't surprised when we get to the final report, and now you've done something completely different than we expected.

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Tamara Liu: Grant funds are not transferable to other organizations or individuals.

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Tamara Liu: And then, if you do not use the funds, or if you do not use funds in accordance with the grant agreement that you sign, you do have to return them to us. We almost never take funds back, unless we really have to.

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Tamara Liu: Usually we work with you on changes, but there have been a couple times, for example, like, someone was awarded a grant, and then instantly, like, moved out of state and wasn't able to do the project anymore, and just wanted to return the funds back to us. So, some situations like that, we will take the funds back.

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Tamara Liu: A few grant writing tips, start right away, especially for support grants, since you only have 3 weeks this time. Read through the guidelines and go through the review criteria again to see how each part of the application will be evaluated.

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Tamara Liu: Also get logged into the Grants Portal and look at the application form, fill in just a couple of the easier questions, like, which artistic discipline your organization is, or which artistic discipline you practice. I think that makes it a little easier to get going, just doing a couple of the quick, easy things.

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Tamara Liu: For Develop Quick Grants, put together your budget first. Starting with your budget can help define what you're asking for a grant for, and then what you're going to write about in your narrative responses.

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Tamara Liu: And then for support grants, you'll, like I said, you'll need financial statements, so make sure to gather those early, because sometimes it takes a while to get those together.

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Tamara Liu: And in general, for any grant, collecting any of the supporting materials early on is a good idea, as well as getting them uploaded to the grants portal early on. Oftentimes, there can be technical issues, so…

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Tamara Liu: Especially with uploads, the Grants Portal is often very slow as it gets closer to the deadline, because everyone's online.

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Tamara Liu: Uploads can take a long time, so just do those ahead of time. And then, of course, if you have any issues with uploads, just reach out to us.

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Tamara Liu: Then work on your written responses. Respond… these are good tips for all grants. Respond directly to the application questions, just be very direct and clear.

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Tamara Liu: Don't leave out any important details, but also aim to be concise. You don't have to repeat yourself over and over. You don't have to, like, zhuzh up your writing and make it very fancy. Just keep it simple and easy to read.

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Tamara Liu: Pretty much for any grant process, the panelists are probably reading a lot of applications, so being as clear as possible is the most important thing.

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Tamara Liu: And answering the questions directly.

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Tamara Liu: I also recommend asking for feedback. Sharing your application with someone else may help point out things that might be missing, or something that is just confusing to someone else who's not in your own perspective.

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Tamara Liu: Ideally, you're spending no more than 8 hours on your application,

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Tamara Liu: If you've applied before, it may take you even less than 4 hours, which is great.

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Tamara Liu: Hopefully, if you're getting close to 8 hours, I would, you know, suggest just trying to finish it all up. It probably won't make that much of a difference to go back and forth and do a whole lot of fine-tuning, and we don't want you to be spending a ton of time on these applications.

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Tamara Liu: Of course, if it is your first time applying for a grant, it may take you longer just to get used to the process, and that's okay, too. Just know the second time, it's gonna be a lot easier.

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Tamara Liu: We do have FAQ, as well on our Apply for a Grant webpage, which I'll show you.

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Tamara Liu: There's, equity and accessibility example responses from previous applicants.

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Tamara Liu: There's other resources related to equity and accessibility, there's guidance for selecting work samples, and all sorts of stuff. So if… especially if it's your first time applying, or you haven't applied in a while, check out the FAQ.

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Tamara Liu: And of course, submit your application well ahead of the deadline in case of technical issues. Every time we offer a grant, there's always at least one or two folks that miss the deadline just by, like, a minute or two, and unfortunately, we just do not accept late applications, so please plan to submit it well ahead of the deadline.

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Tamara Liu: Okay, so I am offering drop-in Zoom office hours on Mondays, the next 3 weeks, 4 to 5 p.m. on Zoom.

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Tamara Liu: The Zoom link is here, it's also included on our website. These are just informal times where you can drop in and ask questions.

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Tamara Liu: There's no presentation I'm making like today, so you can drop in at any time, you don't have to come right at the beginning, you don't have to stay till the end. If a lot of folks show up, we'll just, use a learning circle approach and go around and take turns asking questions or sharing ideas.

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Tamara Liu: But a lot of times, only one or two people show up.

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Tamara Liu: And I really encourage you to drop by. I welcome all questions. There's… no questions are too simple or too complicated, so we're here to help.

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Tamara Liu: If this time doesn't work for you, or if you want to meet in person, I do have a link where you can book a time with me.

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Tamara Liu: I will say, if you're booking an in-person time, especially in Watsonville, make sure that I confirm with you, because I just want to make sure it works with my schedule and all of that. I have, like, a lot of meetings going on this year, so I will follow up to confirm with you.

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Tamara Liu: Oh, the earlier slide said 3 to 4 p.m.

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Tamara Liu: Thank you. It… Let me double check what the actual time is.

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Tamara Liu: The website should be accurate,

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Tamara Liu: It is 4 to 5 p.m, this is the correct time, 4 to 5 p.m. Sorry about that, I must have forgotten to update the earlier slide.

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Tamara Liu: And you don't have to register anything, you can just drop in. If you prefer Spanish, please give me a heads up, because then I can have a fluent Spanish speaker there. I definitely can muddle through on my own, I just…

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Tamara Liu: Had an Uber ride back from the airport, where I spent the whole time talking to the driver in Spanish, so I can get by, but it's better if we have someone fluent, so let me know ahead.

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Tamara Liu: Okay.

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Tamara Liu: So now we'll do our online Grants Portal walkthrough. Oh, let me pause for any questions about any of that information that I just went over.

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Jesus Verduzco (P.A.I.S. Nonprofit): Hi, Tamara?

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Tamara Liu: Hi, yes.

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Jesus Verduzco (P.A.I.S. Nonprofit): Hi, this is Jesus. I had a question about, arts organizations. I'm trying to, learn if… whether the support grant or a CREATE grant would be better to apply for a, a writing group.

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Jesus Verduzco (P.A.I.S. Nonprofit): So the organization is called, Project Assisting for Integration into Society.

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Jesus Verduzco (P.A.I.S. Nonprofit): And, we've collaborated a few times, with the Dia de los Muertos events.

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Jesus Verduzco (P.A.I.S. Nonprofit): We've collaborated with, Watsonville Film Festival to create a few, film screening, film screening here at the UCSC campus, and so,

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Jesus Verduzco (P.A.I.S. Nonprofit): The development grant would be used to create a Qingon Writers

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Jesus Verduzco (P.A.I.S. Nonprofit): group, with… primarily, comprised of graduate students at the UC.

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Jesus Verduzco (P.A.I.S. Nonprofit): And so I wanted to ask if you can tell me more about,

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Jesus Verduzco (P.A.I.S. Nonprofit): Requirements, for the organization, and, what it, what it means to be arts organization.

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Tamara Liu: Yeah, that's a good question, and it might be something that we should talk more offline about. Sometimes that's the case. We have, yeah, we've had a couple different, cases where it's kind of like a gray area of whether the organization is an arts and… or a culture organization, or any of the above.

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Tamara Liu: I would say, usually we look at if you have a mission statement, that can help, as well as just, like, programming that you offer regularly, if it's primarily arts-related or not arts-related.

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Tamara Liu: But, yeah, for your specific case, why don't we connect offline, and we can talk it through.

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Jesus Verduzco (P.A.I.S. Nonprofit): Okay, would an email be alright? I don't have…

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Jesus Verduzco (P.A.I.S. Nonprofit): Your email, if you can maybe send that, or…

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Tamara Liu: Yes.

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Tamara Liu: Yes, I will put it in the chat right now. And there's also,

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Tamara Liu: another email on our website, so I'll put my direct email here. The email on our website is GrantsProgram at artscouncilsc.org, and that will go to Juliana, who's also on this call, but, works with me, and Juliana can forward things to me as needed, but yeah, my email is in the chat now.

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Jesus Verduzco (P.A.I.S. Nonprofit): Great, thank you.

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Tamara Liu: Any other questions before we move on to the online Grants Portal walkthrough?

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Tamara Liu: Okay.

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Tamara Liu: So, I have two links here. One is to our online Grants portal directly, and one is to our grants website. We will post these slides and send them out and stuff, so it's an easy way to get there if you need to.

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Tamara Liu: If you can remember, artscouncilsc.org slash grants, or even bookmark this, this is a great landing page to bookmark.

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Tamara Liu: Oh, and this is a great example of Develop Quick Grants, which we haven't talked about today, but this dancer received a Develop Quick Grant to attend a Middle Eastern music and dance camp to develop her skills in belly dancing.

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Tamara Liu: Okay, so if you're going to our website, artscouncilsc.org.

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Tamara Liu: The other way you can get to this Apply for a Grant page is you go to Opportunities and Resources in the top menu, and then you click Apply for a Grant here, and it will get you to this page.

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Tamara Liu: And, on this page, let's see…

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Tamara Liu: So, there is a link to the Grants Portal here. This green button goes straight to the Grants Portal.

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Tamara Liu: And then, as you scroll down, you'll see the dates for each of our grants, so as a quick reference.

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Tamara Liu: And then, as you keep scrolling, these are the links to the specific grant webpages. So, right now, we have Develop Quick Grants and Support Grants Open, and I'll click on one of those in just a second to show you what that looks like.

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Tamara Liu: But I also wanted to show you, if you keep scrolling, this is where you get into the FAQ. So there's resources to learn about equity and accessibility.

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Tamara Liu: There's FAQs about the online Grants Portal.

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Tamara Liu: Faqs about eligibility, budget, and work samples. This is examples of how to make a budget.

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Tamara Liu: etc. So that's really good to read through, and down at the bottom, you can go to the Grants Portal here as well.

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Tamara Liu: Also, if you prefer Spanish, you can, at the top of every web page, again, it's the globe icon, and you just click that, and it changes into the Spanish version of the webpages.

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Tamara Liu: I am gonna go back to English for the time being.

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Tamara Liu: So, I will use Develop Quick Grants as an example here.

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Tamara Liu: When we go to the specific grant webpage, again, there's a link to the Grants Portal at the top.

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Tamara Liu: There's kind of a summary of information about the grant here, with another link to the Grants Portal.

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Tamara Liu: This is where the guidelines are going to be posted. This is the document. I've put everything into kind of a presentation format, but everything that we're talking about today is in the guidelines for that grant.

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Tamara Liu: This is also where the video recording and the slides from today will be posted, so to everyone who registered, we will send out the link to this webpage once that video and slides are posted there.

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Tamara Liu: And this is also where that Microsoft Word doc I mentioned will be posted with the list of application questions.

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Tamara Liu: Key dates is also great, especially for Develop Grants. As I'll talk about in a moment. This has the schedule for all the awards that will be made throughout the year, so I definitely encourage you to look at that if you're planning to apply for a Develop grant.

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Tamara Liu: And then there's also specific grant FAQs, so you can read through those as well, recent changes, etc, things that are specific to that type of grant.

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Tamara Liu: Okay.

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Tamara Liu: I'm gonna go to the Grants portal now.

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Tamara Liu: And… let's see…

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Tamara Liu: So, you may have an account already, in which case you can just log on, or use the Forgot Your Password option.

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Tamara Liu: If you are with an organization, and you think the organization might have applied in the past, please just reach out to me, because I can create a new kind of user account for you within that organization's existing account.

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Tamara Liu: Otherwise, if you go to create new account, and you put in that organization, it'll end up creating, like, a duplicate in the system, and it gets a little messy.

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Tamara Liu: So, yeah, if you're with an organization, please reach out to me and double-check if you have an account or not before creating a new account.

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Tamara Liu: But as an individual, totally okay to create a new account if you have never applied before. One thing to point out,

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Tamara Liu: So, it does… our system does require this kind of organization information section when you set up your account. If you're an individual, it's a little silly, so you'll put your last name as the organization name.

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Tamara Liu: And then, for tax ID, please do not put your individual social security number in here. Please just put NA. But if you're an organization, you can put your EIN there, and that's fine.

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Tamara Liu: You'll put your address in, and then… let me see…

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Tamara Liu: I just put some stuff in here to invalid format. Okay.

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Tamara Liu: It does like everything in a specific format.

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Tamara Liu: And then when you go to the next step, what you can do is click Copy Address from Organization, and that will help because you won't have to enter your address again, so it's a little bit of a shortcut. And this is where you put in your email and phone number and all that. It'll ask you to set up a password, and then you'll log in.

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Tamara Liu: Okay, so… For those of you… let's see, we have a couple people just joining us here.

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Tamara Liu: For those of you just joining us, we're just a little bit behind schedule, so we're still doing the Grants Portal walkthrough, and then we'll start going over Develop Quick Grants in just a moment here.

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Tamara Liu: Okay, so once you log on, I'm gonna use my example account.

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Tamara Liu: You'll come to your, dashboard.

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Tamara Liu: Now, I've been an evaluator with this test account, so you would want to switch to your applicant role if you've been an evaluator with us before.

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Tamara Liu: And then, you'll see if you have any final reports due, like, I have so many that are overdue, you'll see them here. But to apply for a new grant, you'll go to the Apply button in the top menu bar.

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Tamara Liu: And now you can see the three types of grants, or sorry, the two types of grants. For Develop Quick Grants, we have the English version here on the left, and the Spanish version here on the right. Your browser may auto-translate, so just be careful of that. Make sure you're picking the correct one.

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Tamara Liu: And then we have support grants for organizations down here.

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Tamara Liu: You'll pick the grant that you're going to apply for and click the Apply button.

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Tamara Liu: And now you're in the application form.

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Tamara Liu: There are some instructions at the top, which I recommend reading through, and then here's our contact info again.

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Tamara Liu: Let's see…

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Tamara Liu: Oh, there is a button up here if you have applied before and you want to reuse some of what you've written in the past, you can click Copy Previous Answers, and then it will fill in everything that's the same, all the questions are the same from the previous year. So this is great if you're applying for something similar and you just need to edit it a little bit, or if you're applying for our support grants, which are the organizational grants, you can

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Tamara Liu: Have a starting point from what you wrote last year.

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Tamara Liu: As we scroll down… There's a lot of introductory questions about you and your, proposal.

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Tamara Liu: For the narrative questions, there is a character limit. It is characters, not words, so make sure you're counting characters, and it does include both letters and spaces.

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Tamara Liu: The Grants Portal also does allow bullets and other formatting now. That's new, it didn't used to do that, so that's very exciting.

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Tamara Liu: And then, when you upload files, there is a maximum that the files can be.

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Tamara Liu: And… let me see… once you upload something.

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Tamara Liu: You can view it by clicking on this eye icon that looks like a little eye, and it'll bring up this viewer where you can see the document or the image that you've uploaded.

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Tamara Liu: If you click on the name that's blue, it's just gonna download it again to your computer.

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Tamara Liu: And then when we get down to links under work samples, you have an option to either add uploads or links, but there is a total limit of 3 things total, so 3 uploads and or links. Not 6, 3 total.

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Tamara Liu: Links should be publicly accessible, so if it's something like Google Drive, make sure the link is accessible to anyone, because we don't want our panelists to have to request access. If you need help with that, feel free to reach out to me.

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Tamara Liu: And also, the grant system is a little tricky with extra spaces, so if you're having trouble with the link, make sure there's no spaces before or after the link. It does not like that.

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Tamara Liu: The other part I wanted to point out is…

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Tamara Liu: Oh, it's not showing up on this one. There is a demographics section. Oh, I know why. So, for Develop Quick Grants, you do have to choose individual or organization, which I will talk to you about in a moment. Once you choose one of those, the demographics section will pop up towards the end.

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Tamara Liu: Also, you can click on the headings to collapse sections, which makes it a little bit easier.

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Tamara Liu: Demographics are totally optional. It's not part of the grant review process at all. It's confidential. The reviewers won't even be able to see it. Only administrators like myself are able to see that.

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Tamara Liu: And the way we use this is that we will get the data and put it into aggregate, not attached to your name or anything like that, and we look at that to help report on, you know, who we're reaching through our grant program and how, like, the diverse groups that we're able to support.

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Tamara Liu: So, the Grants Portal does have security in place, all of this is very secure and confidential, however, and we, you know, we really like it when you fill this out, but it is optional as well.

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Tamara Liu: Once… let's see, as you work on your application, I recommend clicking Save Application at the bottom. The system is supposed to save things automatically, but it's just good to be safe and click Save Application as well, especially if you're gonna log off for a little while.

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Tamara Liu: Once you hit Submit Application, you aren't able to make any other changes, but if you hit that by accident, or if you notice a small error after you submit, especially if it's before the deadline, just let us know and we can help you.

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Tamara Liu: We will send communications from this email. We send them through the Grants portal so that everything can be tracked in our account.

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Tamara Liu: For you, but it comes from this email, so make sure to add this to your Safe Sender list. You should get an email confirmation as soon as you submit the application, so if you don't get that email, look in your spam.

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Tamara Liu: And if you still don't find it, you can reach out to us.

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Tamara Liu: You are able to download a PDF of your application as well. I believe it's this question list button. There's usually an application packet button, too, but I'm not seeing that.

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Tamara Liu: And I think that's all I wanted to say about that.

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Tamara Liu: The proposal title, for Develop Quick Grants, it will be, the grant purpose, and we also use it, like, in marketing when we are uplifting your work, so it's just a short description of what you're applying for funding for.

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Tamara Liu: Okay, for the sake of time, I'm going to move on to Develop Quick Grants, but before I do that, again, pause for questions. Any questions about the online grants portal?

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Tamara Liu: Or the other things that we've gone over.

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Jesus Verduzco (P.A.I.S. Nonprofit): I don't have a question, but I have to go, so I'll be sending you an email.

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Tamara Liu: Okay, sounds good, nice to meet you.

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Jesus Verduzco (P.A.I.S. Nonprofit): Nice to meet you.

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Tamara Liu: Thank you very much.

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Jesus Verduzco (P.A.I.S. Nonprofit): Perfect.

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Tamara Liu: And yeah, feel free to jump off at any time if you need to leave.

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Tamara Liu: Okay, any other questions?

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Tamara Liu: Awesome. So we'll move on to Develop Quick Grants now.

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Tamara Liu: And I will go back to my presentation.

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Tamara Liu: So… let's see…

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Tamara Liu: Develop Quick Grants offer up funding up to $1,000 for professional development, so they are our smallest grants, but also more accessible, since they're available throughout the year.

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Tamara Liu: And these are for professional development, which means things that are improving your own artistic skills or your business or professional capacity. So, some examples of that are fees or travel expenses to attend classes or conferences.

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Tamara Liu: Maybe an apprenticeship. You could hire a consultant, such as a marketing or a website consultant.

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Tamara Liu: It could include software purchases, potentially, if that's really gonna help your organization or your business kind of level up.

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Tamara Liu: It could include social media support, maybe equipment, if it's a piece of equipment that's gonna make a big difference for you, marketing materials, especially if it's for some sort of specific opportunity, such as, like, a conference or a film festival to promote your work.

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Tamara Liu: So one example is that this artist, Jennifer Gonzalez-Huerta, received a Develop grant to get an iPad and an Apple Pencil, as well as some other equipment, so that she could create more digital art.

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Tamara Liu: Because that was really important to her practice.

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Tamara Liu: These are open to individual artists, as well as arts organizations.

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Tamara Liu: And, they're open throughout the year, reviewed and awarded monthly.

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Tamara Liu: So, one of the questions we get a lot is, am I an individual or an organizational applicant, since you do have to choose that on the application. For our grants, organization means that you are a non-profit, or you have a fiscal sponsor that's a non-profit.

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Tamara Liu: So, if you're part of a group that doesn't meet that requirement, like a for-profit business, or maybe a collective, someone from your group is able to apply as an individual applicant instead.

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Tamara Liu: However, in that case, the grant will be paid directly to that person, and the grant is considered taxable income to that person as an individual.

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Tamara Liu: All individual artists who receive grants, will receive a 1099.

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Tamara Liu: So it is taxable income. I can't provide tax or legal advice, but I will say, just because it's taxable income doesn't mean you will actually end up paying taxes on that, so please don't let that stop you from applying. There is information about that in that FAQ section of our website that I showed you.

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Tamara Liu: For Develop Quick Grants, most everything is the same as before, as last year. However, this year, we aren't planning to make awards in January due to the holidays, as well as December. It was just a little tricky for us to get, everything in order last year, in time for January, awards.

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Tamara Liu: And then…

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Tamara Liu: We do have a slight budget decrease this year due to the county funding cuts. It is partially offset this year by, additional funding from Hewlett Foundation that we have.

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Tamara Liu: And as I mentioned, if you were here earlier, we won't have that additional funding from Hewlett next year, so it could be a bigger decrease in available funds next year, but we're definitely working hard to replace that and avoid that scenario.

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Tamara Liu: This photo, Chris Johnson received a Develop grant for special materials, to explore a new technique, like the one seen in this vase. He's a glass artist. And we don't always make Develop Grants for materials, because every artist needs materials, so it's kind of hard to, you know, pick and choose who needs materials out of all the different artists.

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Tamara Liu: But if there is a way you can demonstrate that it's really gonna contribute to your growth as an artist in a very specific way, like, he's experimenting with something that's totally new, then, then we will consider it.

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Tamara Liu: Here is the list of key dates, which is also available on our website in that key dates section of the Develop Quick Grants webpage. So, for this month, if you apply by the last Tuesday of this month, you'll have the decision sent out to you by the end of October next month.

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Tamara Liu: So, your activities that are funded should take place after that, so starting in November, or any time after that.

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Tamara Liu: The funds cannot be used retroactively.

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Tamara Liu: And then… so yeah, this is a great calendar to just consult if you need funds by a specific date. Otherwise, if you're open to when you get the grant funds and flexible, you can apply any time between now and the last Tuesday of May.

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Tamara Liu: For Develop Grants, it is competitive, more so than even support Grants, so about 40-50% of applications will be funded.

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Tamara Liu: Approximately.

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Tamara Liu: The grant maximum is $1,000. We do offer partial funding, no lower than 50%,

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Tamara Liu: And you do have an option to say whether you can accept partial funding or not. I encourage you to accept partial funding if it's at all possible, because we did, the group of reviewers did really want to make more partial grants last year, so there were quite a few, like, $500 and $750 grants that we made.

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Tamara Liu: And if you say, no, you cannot accept partial funding, then we will assume that you will not get a grant at all, maybe, in that case.

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Tamara Liu: But if, you know, do what you need to do.

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Tamara Liu: And then the other thing I have to say is that if you've received grants consistently in the past, it does not guarantee you a grant this time. It all is based on the scoring rubric and the review process.

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Tamara Liu: This grantee, Alex Rocha Alvarez, was awarded first a CREATE grant to host this event, featuring photos and stories of farm workers, and then later, Alex got a Develop Quick grant to work with a website consultant, to create a site for the project, archiving those stories and videos.

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Tamara Liu: So for Develop Quick Grants, it is a three-step process, just like our other grants, but Develop Quick Grants applications are reviewed and scored by Arts Council staff.

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Tamara Liu: So they… Arts Council staff, including myself, read and score the applications, then we meet to discuss those scores and comments, and then Jim, our Executive Director, gives final approval.

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Tamara Liu: This staff process creates the faster turnaround time, than the other process involving our committee and the board.

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Tamara Liu: So that's why we're able to get the decisions out to you a month later instead of, like, two plus months later.

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Tamara Liu: All of this is the same as last year, so in order to apply for a Develop Quick Grant, you have to live in Santa Cruz County, you have to reside in Santa Cruz County, or if you're an organization, you must be located in Santa Cruz County.

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Tamara Liu: We do only allow one Develop Quick Grant per year, so if you were awarded one last year, you must wait one full year before reapplying.

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Tamara Liu: So, for example, if you got a grant at the end of May, you can apply again in April for the grants that are awarded at the end of May.

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Tamara Liu: You do have to complete previous final reports, like I mentioned earlier, so if you have a final report outstanding, go ahead and apply, and then you can work on your final report after that, and I will check in with you about that.

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Tamara Liu: And then, if you are a current support grantee, you are able to receive a Develop Grant as well. You just can't receive a CREATE grant and a support grant at the same time.

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Tamara Liu: So this is also the same as previous years. Develop Grants do not fund any activities or expenses that took place before grants are awarded. So again, look at that chart that I showed you, which is also on our website in this key dates section, the monthly application and award schedule. Make sure that, you know, you're not applying for something

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Tamara Liu: That is happening before the grant is awarded.

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Tamara Liu: A grant period is 1 year. We can always extend that if needed.

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Tamara Liu: And then, there's a few things that Develop Grants do not fund. We don't fund school programs. We do not fund tuition for college or university classes.

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Tamara Liu: We do not fund culinary arts or healing arts, capital improvements, construction, renovation.

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Tamara Liu: Universities and colleges are not eligible for our Develop Quick Grants. Government programs, foundations that do not produce arts programming.

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Tamara Liu: Research, debt retirement, fundraising, or benefit events, social services, political or religious advocacy for profit organizations. So make sure your stuff does not fall in any of those categories.

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Tamara Liu: And then for Develop Quick Grants, we have three review criteria. Artistic commitment, impact on artist or organization, and management or planning. This is the same as the last few years. Each of the three criteria are worth the same number of points, one-third of the total score, but there's a different number of questions that are scored for each one.

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Tamara Liu: And this is a photo of a Develop grantee who was able to make these large printed… large-scale printed illustrations, to do an exhibition at the University of Michigan. So, for Develop Quick Grants, whatever you're doing does not have to be in Santa Cruz County. It can be an exhibition somewhere else that is really going to help your career.

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Tamara Liu: It could be a conference or a residency program that is outside of Santa Cruz County. It's really focused on supporting you and your work as an artist.

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Tamara Liu: So, for the first review criteria, artistic commitment, you will have an option to add a resume or a bio.

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Tamara Liu: And we will be looking at that and determining whether, you demonstrate commitment to the development of your artistic practice.

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Tamara Liu: And for organizations, it's whether they demonstrate commitment to the development of their organization.

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Tamara Liu: So this is a yes or no basis, and we're really just trying to rule out folks who,

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Tamara Liu: Maybe are not really

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Tamara Liu: fully committed to their art form. We definitely welcome emerging artists, so, you know, emerging artists who don't have a lot of experience, that's totally okay. But it's essentially trying to show that you have done things to show commitment to your development as an artist or an organization.

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Tamara Liu: Then, impact on artist or organization. This one is very important. The application will ask you to write about your vision as an artist. Maybe it's… you could use some of your artist's statement if you have one.

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Tamara Liu: As well as your long-term goals.

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Tamara Liu: And then, why you chose these activities that you're applying for, and how they will help you grow as an artist or organization.

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Tamara Liu: So, we're looking at whether you clearly articulate your artistic vision and long-term goals.

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Tamara Liu: whether you explain why you've chosen those activities, so if it's a piece of equipment, why that specific piece of equipment? If it's a conference, what made you choose that conference? Explain, you know, your thought process around how you… why you think this exact thing will help you grow.

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Tamara Liu: We're looking at whether the activities are appropriate to your development as an artist or organization, kind of comparing to what you've done so far.

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Tamara Liu: And then, also, whether the support materials you add kind of align with what you've written.

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Tamara Liu: You do get 3 items for Develop Quick Grants as support materials. Those could be work samples or other supporting materials, could be uploads or links.

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Tamara Liu: And should relate to your artistic practice, your goals, and what you're requesting a grant for.

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Tamara Liu: Then, the last one, management and planning. This is really just about details. So, in the application, we ask you to provide a complete description of what you would like to use the grant funds for.

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Tamara Liu: And make sure you include specific details, such as the timeline or dates, if it's something like a workshop or a conference.

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Tamara Liu: The name of the workshop. If you're working with a consultant, please include who that consultant is, maybe a little bit about their experience.

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Tamara Liu: If it's a piece of equipment, the type or brand of equipment.

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01:19:18.740 --> 01:19:29.900
Tamara Liu: If you don't have everything in place yet, that's okay, but, explaining why would be helpful, and maybe how you're going to narrow it down, like, maybe there's a couple choices you're trying to make from…

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Tamara Liu: And then if it's… if you're an organization, including a list of participants, if applicable. So, for example, if you're going to a conference, who from your organization will be going to that conference?

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Tamara Liu: I always say, like, the five W's, who, what, when, where, and then why is the previous criteria, so run through those 5 W's in your head and make sure you kind of answered all of them.

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Tamara Liu: When you receive a Develop Quick Grant, we do ask you recognize the Arts Council and any promotional materials. You may not have any for a Develop Quick Grant, and that's totally okay. But you do need to submit financial records, such as receipts or invoices, for how grant funds are used, so make sure you hang on to your receipts.

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Tamara Liu: And then you will submit those in your final report.

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Tamara Liu: The final report is scheduled 30 days after the end of your grant, and you'll choose an end date in your application. Again, we're always happy to extend that if needed.

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Tamara Liu: And, yeah, we also love photos. As you see, I have a lot of photos in this presentation, and we also put them on social media, and other reports, and things to our board, and things like that. So, if you submit photos in your final report, we love that, especially if you give us permission to use them.

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Tamara Liu: And this photo… I did not have a note about what this photo was for. I think it… this grantee got support for equipment that they needed to do more, kind of, like, social media marketing, if I remember correctly.

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Tamara Liu: Okay, and that's it for today. That's all I have to present to you. So, now I will open it up once again for questions or comments.

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Tamara Liu: And… and or, if anyone wants to share an idea of what they might apply for a Develop Quick Grant for, I think that's always really helpful for other people to hear about ideas of different things you can apply for.

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Tamara Liu: So, questions, comments, or share what you might apply for.

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Tamara Liu: And my, our contact info is up here again. My email, the email that goes to Juliana, and then you can also call or text this phone number. It's a work number, so, it does go to my phone, but I have it on Do Not Disturb in the off hours.

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Tamara Liu: Emily, yes, I see Emily's hand is raised.

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emily lauri: I… thank you so much for this presentation. It's been super helpful. And my question may be…

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emily lauri: appropriate to take offline, but I'm gonna send it your way. I am a death doula, and I'm in the process of launching my little death doula practice, and, I'm curious to hear more about how broadly you define an artist.

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emily lauri: Because I do plan to create public experiences that explore and integrate culture around mortality, but I wouldn't

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emily lauri: traditionally identify as an artist, so I'm kind of sussing out whether or not

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emily lauri: this is something that I should apply for.

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Tamara Liu: Oh yeah, thank you for sharing that, and yeah, death doula, awesome. Very needed work, for sure.

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Tamara Liu: My first instinct is that kind of, like, falls in the healing arts realm, which.

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emily lauri: We don'.

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Tamara Liu: fund, but it sounds like, you know, if you're creating these public experiences, maybe that does incorporate some, like, arts and culture into that, so I think that would be something we could chat about offline. Okay. Yeah.

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emily lauri: Yeah, that was… I know when you said healing arts, I was like, that could very well be me, but, yeah, I definitely have ideas around experiences that integrate things like music and other arts, so, perhaps I will send you an email.

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Tamara Liu: Yeah, and we definitely see that being the case with, like.

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Tamara Liu: culture and, like, sometimes healing arts, especially, like, more traditional, practices, often integrate arts and other things, and we do love and support that. I would think maybe a CREATE grant, if anything, might be a good fit, because then it is, like, for that specific project that includes those kind of, like, artistic pieces.

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emily lauri: Yeah, okay.

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Tamara Liu: But, yeah, we can connect more offline, too.

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emily lauri: Okay, thank you.

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Tamara Liu: Yeah, thank you for being here.

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Tamara Liu: Other questions?

486
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Tamara Liu: Anyone want to share what they might apply for, especially for a Develop Quick Grant? Or maybe it's mostly organization folks here?

487
01:24:38.170 --> 01:24:41.629
Tamara Liu: I see Luis is from Activities for All is here.

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Tamara Liu: Some organization folks, I recognize a lot of new names, that's fun.

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Tamara Liu: Okay, well, you've got my contact information. We will send out the recording as soon as we have it ready. We've gotta, like, trim it and upload it and all that stuff.

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Tamara Liu: So it may take a day or two, but we'll send out an email to everyone once it's posted. It should definitely be posted on our website by Monday at the very latest, and I will have my Zoom office hours this Monday at 4pm.

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Tamara Liu: Which is posted on the website.

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Tamara Liu: And let me know, feel free to reach out if I can help with anything else.

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Tamara Liu: And best of luck!

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Jeff Fohl: Thank you.

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Tamara Liu: Thank you! Have a great day! Stay cool out there. I'm sweating.